How to adjust an Annual Leave balance
Go to https://hr.partneragencies.org
and choose Global Payroll & Absence Mgmt / Payee Data / Adjust Balances / Absences
Enter index number.
In the ‘Pay Group’ field, enter IP_UNDP
In the ‘Calendar ID’ field, enter IP_ (click on the magnifying glass and select the Calendar ID for the current month (example: select IP_UNDPA 2013M01 if the current month is March 2013 - always make the balance adjustment for current month – in this example March)
In the next screen, enter the Element Name as ‘IP - Annual Leave’ – or click Look Up to select ‘IP - Annual Leave’ (‘IP-Annual Leave’ is for IP staff, the element name for local staff is ‘Annual Leave’). In the balance adjustment field, enter the balance adjustment (e.g. if you want to deduct three days then write -3, if you want to add three day then type 3). The ‘Begin Date’ and ‘End Date’ will default to current month – keep these dates.
The updated AL balance will show in Atlas after the finalization of payroll – typically around the 20-25th of a month.