Monitoring Leave
1. The role of the Leave Monitor
The roles of HR Administrator and Absence Processor can be combined; hence it is possible that the same person is a HR focal point and the leave monitor for SC holders.
And for unforeseen reasons, there may be a need to assist with adjusting leave balances.
2. How to Review Absence Balances
Method 1: Absence query.
Displays the ending leave balances of any calendar group by SC ID.
To run the query:
- Go to Reporting Tools > Query > Query Viewer
- Enter name of the query: UN_CUR_LEAVE_BAL_DEPT_LOC
- Enter the appropriate calendar group, ex: UGA2015M10 (the last finalized payroll) and Paygroup
- For the department and location enter % to pick up for all
Method 2: Annual Absence Record Card in Atlas
You can create an Absence Report from Atlas / UN Reports => Global Payroll => Absence Reports (see below) or the direct link Absence Reports. In this you can specify if you want to view the leave report for the whole office, just a specific department or where you are the Leave Monitor or the Supervisor. ![](file:///C:/Users/OLEKSA~1.SHA/AppData/Local/Temp/msohtmlclip1/01/clip_image002.jpg)
![ar3.png](/gssu/SiteAssets/Pages/Create-Absence-Report/ar3.png)
Method 3: Review Absence Balances
- Navigation: Main Menu>Global Payroll & Absence Mgmt>Payee Data>Maintain Absences>Review Absence Balances
- This shows the current balances as of the last finalized calendar period for each element.
- This is the beginning balance for the following month.
![balance11.png](/gssu/SiteAssets/Pages/Create-Absence-Report/balance110.png)
8.3. Check if a Service Contract holder's leave balance was processed
1. If you want to check whether the leave balance of an SC Holder was correctly updated you can go to Atlas HCM /Global Payroll & Absence Mgmt / Payee Data / Maintain Absences / Absence Event. Enter the SC ID and click Search.
![31.png](/gssu/SiteAssets/Pages/Create-Absence-Report/31.png)
2. In the column Entry Source, it will appear as Administrator, or Employee Self Service. Administrator means that it was entered by a Leave Monitor, and Employee Self Service that it was requested by a SC Holder via eServices. Click the link 'Details' to see if it was processed and the balances adjusted.
![32.png](/gssu/SiteAssets/Pages/Create-Absence-Report/32.png)
3. When you click 'Details' you will get the following screen. The leave has not been updated if the process status says 'Not Processed'.
![33.jpg](/gssu/SiteAssets/Pages/Create-Absence-Report/33.jpg)
4. If the Process Status says 'Finalized' and the Calendar Group ID is filled this means that the balances have been adjusted correctly to reflect this leave take.
![34.jpg](/gssu/SiteAssets/Pages/Create-Absence-Report/34.jpg)
- Go to Global Payroll > Payee Data > Adjust Balances > Absences
- Enter the Pay Group, Calendar ID (current month), and ID for the SC holder.
- Enter the pay group for each SC (country code _SC) ex. UKR_SC.
- Enter appropriate element name and amount of adjustment
Adjustment amount = Correct balance from manual records – Atlas balance - Click Save.
![adjb.JPG](/gssu/SiteAssets/Pages/Create-Absence-Report/adjb_1.JPG)