UNV Maintain Bank Accounts

 

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If the UN Volunteer elects to have the payments deposited into a beneficiary bank account through bank transfer and if the beneficiary bank details are taken from ATLAS HCM, the UN Volunteer must supply the UNV Field Unit with a completed vendor form with the relevant bank details. Please remember that only beneficiary bank details can be entered under the Maintain Bank Accounts page.

Intermediary bank details cannot be entered into ATLAS HCM for UN Volunteers.

Please ensure that the UN Volunteer supplies the UNV Field Unit with the beneficiary bank details well in advance of the finalization of current month’s payroll.

VERY IMPORTANT

Before paying the last VLA payment through payroll, please ask the UN Volunteer to confirm the bank details to which s/he wants his final VLA payroll payment. This is to avoid payments to accounts that are already closed.

The SWIFT address can be checked on http://www.swift.com/biconline/ and for information on IBAN numbers contact your bank or check on http://www.ecbs.org/iban-checker.htm

1.

Navigation:   Global Payroll>Payee Data>Net Pay/Recipient Elections>Maintain Bank Accounts

2.

Under Find an Existing Value:

a.     Enter EmplID or  Name

b.     Click Search button.

If the Maintain Bank Accounts page does not open automatically, select the appropriate UN Volunteer in the Search Results table.

3.

Under Maintain Bank Accounts tab:

a.    Accept default for following fields:

• Account ID (1)
• Status (Active)
  
   

b.     Select Type of account from the list

c.     Select Country Code where the bank is located

d.     Select Bank ID from the list of available banks 

 e.     Enter Bank Branch ID

f.       Enter Account Number

 

g.     Enter Account Name (Account Holder’s name)

h.     Select Currency Code
VERY IMPORTANT

i.       Enter the IBAN Number if applicable under the AC Account Name field. (Only IBAN numbers used for IBAN country banks and account numbers longer than 17 digits should be entered under the AC Account Name.
No other information should ever be entered in this field.

VERY IMPORTANT

When selecting the Bank ID, please go to the navigation

VERY IMPORTANT

Please note that if the account number is longer than 17 digits then it should be entered under the AC ACCOUNT NAME field.

VERY IMPORTANT

Please note that there should not be any gaps, hyphens or full stops in the account number/IBAN number.

VERY IMPORTANT

Please ensure that for non-American beneficiary banks that you ensure that the UN Volunteer provides a valid SWIFT code of 8 or 11 characters.

VERY IMPORTANT

US banks have 9-digit ACH transit numbers instead of SWIFT codes.

Depending on the Bank ID, some fields are not mandatory.

If Bank ID is not available, report it to the UNDP Global Payroll Administrator

If you cannot access the AC ACCOUNT NAME field, please contact PS support asking for access to the AC ACCOUNT NAME field. Please include the names and IDs of the affected staff and title your request as “ATLAS SECURITY ASSISTANCE REQUIRED”.

j.     Click the Plus sign to add additional rows

Applicable only if the UN Volunteer elects to receive payment in different bank accounts.

4.

Click the Save button.

5.

Proceed with Specify Net Pay Elections

(Section 2.5 – direct access by clicking link above Save button)