UNV Assign Position Distribution

 

!

Please ensure that the entry of the position COA for a new position is entered by the Portfolio Associate before a UN Volunteer is hired under the position. Position Distributions should only be created by Portfolio Associates at UNV HQ. Please contact your Portfolio Associates accordingly.

1.

Click the Position Distribution Entry link under UN Position Data immediately after creating the position

or

Navigation:  Global Payroll & Absence Mgmt > Time and Labor/GL Costs > GP GL/GP RA Maintenance > Position Distribution Entry

2.

1. Select the Add a New Value tab
2. Enter the Position Number
3. Click the Add button

3.

1. Enter Effective Date
   
    
2. Enter complete Chart of Accounts
   
   (General Ledger Unit, Fund Code, Operating Unit, Implementing Agent, Donor, Department, PC Business Unit, Project, Project Activity, Activity Percent)
   
    
   
    
   
   

Effective Date should be the same as the Effective Date of the position creation.

For UN Volunteers working for UNOPS the GL Unit must be UNDP1, the Fund Code must be 12000 and the Donor must be 10008.

If the assignment is funded by multiple sources enter additional rows by clicking the Plus Sign to the right of the Activity Percent field and enter in each line the appropriate percent for each CoA.

4.

Clicking the Comments link will open a box where notes about position funding can be recorded.

5.

Click Save button.

The Current Position Information section summarizes key information about the Position and shows the current incumbents.  Please note that this page only shows one incumbent; if the Position has multiple incumbents, a warning will be displayed and you can view the other incumbents in Position Data. It is recommended that there is only one incumbent assigned to each position.