​2.7. Update Specify Net Pay Elections

Atlas Role:       Global Payroll Administrator

Responsible:   GP Administrators in the Country Offices or second UNV Field Unit

                          Programme Assistant

Description:     The Specify Net Pay Elections process explains the steps to set up the mode of payment

                          (e.g. check, cash, bank transfer).          

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Please note that UN Volunteers can have their VLA split and remitted to two financial institutions. It is the UN Volunteer’s own responsibility to withdraw or transfer amounts from the selected financial institutions in accordance with her/his needs and at her/his own expense. UNDP and UNV will not accept any liability associated with losses resulting from exchange rates, or pay any bank charges or any other fees when VLA is paid or transferred to any banking location other than the UNDP-designated financial institution in the country of assignment.

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Step

Activity

Notes

1.

Navigation:  Global Payroll & Absence Mgmt > Payee Data > Net Pay/Recipient Elections > Specify Net Pay Elections

 

 

 

 

2.

Under Search an Existing Value:

a.     Enter EmplID or Name

b.     Enter Empl Record Number

c.     Enter the Correct Empl Record

d.     Click Search button.


If the Specify Net Pay Elections page does not open automatically, select the appropriate UN Volunteer in the Search Results table.

 

 

 

3.

Under Specify Net Pay Elections tab:

 

 

 

 

 

 

 

 

a.     Ensure that the Run Type Name is UNRT_PAY

b.     Click on the plus sign under the under the effective dates section.

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c.      Enter Effective Date


Effective Date must be later than the previous Effective Date.

VERY IMPORTANT

The Effective Date should be before the date of the finalization of the payroll in order to ensure that the specify net pay elections details are picked up at the time of the finalization of the banking.

 

d.     Accept default for Order Number


Sequential numbering of rows.

Please note that payment to the bank ID assigned to the lowest order number will be processed first if payment is split between two beneficiary banks.

 

e.     Select new Payment Method, valid values include:

  • Bank Transfer
  • Cash
  • Check

 

 

f.      Select new Account ID

Applicable only if Bank Transfer is the Payment Method selected for the row.

 

 

 

g.     Enter Percent

Percentage of the payment for the row (e.g. 100 if there is no split in distribution)

 

Please Note: Avoid entering numerical amounts under Net Pay Elections as this can cause rejections. Therefore, please enter a percentage distribution split (i.e. 60%: 40%) if you wish two pay the volunteer by two different methods.

 

 

h.   Click the Plus sign under Distribution Detail section to

       add rows and enter the necessary distribution details for the  

       second bank.

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i.     If a row under the Distribution Detail section needs to be  

      deleted  then click on the minus sign against the 

      corresponding row.

 snp2.png

Applicable only if the UN Volunteer elects to receive payment via multiple payment methods.

 

 

 

4.

Click Save button