2.4 Verify if Volunteer’s Beneficiary Bank Exists in ATLAS HCM Database and if NOT Add Bank to HCM Database

 

Atlas Role:       Global Payroll Administrator

Responsible:   GP Administrators in the Country Offices or second UNV Field Unit

                          Programme Assistant

Description:      Before you enter the Beneficiary Bank details of the UN Volunteer under the Maintain

                           Bank Accounts navigation please check that the beneficiary bank exists under Add Bank

                           Information.

Step

Activity

Notes

1.

Navigation:   Global Payroll>Payee Data>Net Pay/Recipient Elections>Add a Bank

 

 

 

 

2.

Under Find an Existing Value:

a.     Enter  the Coutry Code ( e.g EGY for Egypt)

b.     Click Search button.

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3.

Select the appropriate Bank ID. If the Bank ID is missing from the vendor form, please go back to the UN Volunteer and ask for the UN Volunteer to provide it.

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If you cannot locate the beneficiary bank ID in ATLAS HCM please follow the steps in pages 2  to 7 of the ATLAS HCM Banking Instructions

 

 

 

3.

Please verify that the below information in the Bank Table tab corresponds to the beneficiary bank provided by the beneficiary bank.  

  • Bank ID
  • Country Code
  • Bank Name   
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4.

Please verify that the below information in the UN Bank Branch corresponds to the beneficiary bank provided by the beneficiary bank.  If the valid information is not reflected, please ensue that they are reflected accordingly.

DFI Qualifier:   This is the type of bank identifier used by the bank.

                         For all American banks, the DFI Qualifier must be Transit Number.

                         For non- American banks the DFI Qualifier must be SWIFT ID

 

                         The options include CBB, CHIPS, Mutual, SWIFT ID, or
                        Transit Number.

 

DFI ID:             The actual bank identifier number (for example Transit Number or SWIFT ID).

                         VERY IMPORTANT

                         For all non-American banks, the DFI ID

                         Field must be a SWIFT code. A valid SWIFT code is either 8 or 11 digits long

                         VERY IMPORTANT

                         For US banks the DFI ID field should be a 9-digit ACH transit number.

Please note that the branch information is optional:

 

Branch ID:       Branch identification number provided by the bank

For the below countries the below branch IDs are required

Country

Branch ID

Canada

5 digits transit code

France

Exactly 5 numeric numbers Code Guichet (Branch ID)

Italy

Exactly 5 numeric numbers CAB (Branch ID)

UK (Buidling Societies)

Required only for Building Societies

Japan

Exactly 3 digits.

Australia

Exactly 3 digits.

Spain

Exactly 4 digits.

Status:             Set to active

Branch Name:  The name of a branch (should be provided by the bank)

Bank ID:           Same as the Bank ID entered on the first page

 

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.If the Branch ID is missing you can click on the plus sign indicated above and add the branch ID accordingly.