​Miscellaneous
20. Do we still need to use the paper forms for leave management?
Yes, for some SC leave types (e.g. CTO, official business, absence without remuneration etc.) you would still need to use the paper forms based on the practice established in your office and they need to be attached to the attendance record card. These are the leave types not yet in e-Services.
21. Do we need to keep sick leave certificates?
For those SC holders who do not have access to eServices and whose leaves are still administered via the paper based processes, it is required to keep all the respective attachments (ex. the medical certificates, etc) in HR files for audit purposes.
22. How to record an official business in Atlas HCM?
Official business mission for SC Holders is not yet part of e-Services module, hence it should be recorded either outside of Atlas HCM using a paper form based on the established practice in your office, or the leave monitor can enter the respective absence take on the Absence Events page in Atlas HCM (See Q.7 on how to make an entry on the Absence Events Page).
23. How to record claim of CTO for SC? What supporting documents should be kept in files?
Compensatory Time Off (CTO) is not part of e-Services module. The leave monitor can record the CTO in Atlas on the Absence Events Page (See Q.7 on how to make an entry on the Absence Events Page).
Same as overtime, CTO is applicable only to SB1-SB3 levels and shall not exceed 40 overtime hours per month. Where local practice favours CTO, subject to exigencies of service, SCs shall be compensated on the basis of one and half the normal rate. The CTO must be utilized within four months following the month in which the overtime work is done, otherwise it is forfeited.
Overtime/CTO must be requested and approved by the supervisor in advance of the extra work period to be performed, subject to the availability of funds and exigencies of services. Hence, the respective approval as well as overtime request forms should be kept in files.
24. Will the absence without remuneration be administered through Atlas absence module?
Absence without remuneration will continue to be handled at the CO level as an option that needs to be reviewed by the Office management and approved on an exceptional basis if it is in compliance with the SC guidelines. The HR focal point then records the period Absence without remuneration in Job data.
